Audio Visual
Sage 200 WooCommerce Integration

With Managed Support

 

Are you tired of manual repetitive data entry of your Audio Visual equiment WooCommerce store into Sage 200? Is your stock and pricing levels in WooCommerce the same as in Sage 200?  You want to expand your business but do not want to recruit additional resources? The Audio Visual Sage 200 WooCommerce integration solution is the right choice for your business.

Eradicate Errors and Repetitive Data Entry

Automate time-consuming manual data input. Focus on expansion.

Happier Customers and Improved Fulfilment

Accurate prices & order fulfilment time with order automation.

Reduce Overheads and Additional Costs

Automation saves resource costs during peak and seasonal periods.

About

Automate your business processes to save time and money with our Audio Visual Sage 200 and WooCommerce integration.

Our custom built Audio Visual equipment WooCommerce Connector for Sage 200, allows your sales orders, customers, products, stock and prices data to be mapped by our expert in-house team, to match your specific business needs between Sage 200 system and WooCommerce web shop. Once the integration mapping is complete, we will automate it, allowing you to focus on expanding your organisation and not on the intricacies of data mapping manually. We will manage and support all that for you – to give you peace of mind.

Problem

Manually adjusting customer invoices

Are you having to manually adjust your WooCommerce AV equipment invoices, due to wrong prices? Does your sales and account team need to contact customers and agree price changes on orders?

Are you taking too long to fulfil your customer orders? How long do you spend manually copying each order from your Audio Visual store to Sage 200?

Do you have a dedicated member of staff to input orders? Can they cope if your business grows and orders come “flooding in”?

 

PROBLEM

Selling out-of-stock products in WooCommerce

Are your Audio Visual product line details and stock levels accurate in WooCommerce? Do they match Sage 200?

Are you having to manually enter each product and stock on the website? Is this a repetitive, costly and unproductive task?

Are you looking to increase your AV product range online, but it is becoming to difficult to stay on top of all product updates and stock changes manually?

You want to reduce staff and resources costs but cannot see how you can do it, as it takes too long to maintain Sage 200 and WooCommerce data consistent?

Are you selling out-of-stock items and is this having a negative impact on the business, resulting on disappointed customers.

Problem

Inaccurate customer accounts & contact  details

Are you able to manually keep your customer account records accurate at all times?

Is your customer data good enough to help you explore new sales opportunities and expand sales channels?

Is the customer data not complete or worst with errors? 

Are you confident that you can you create marketing and sales campaigns based on your manually entered customer data?

Are you failing to upsell accounts and frustrate your customers, when the self-ordering WooCommerce application doesn’t integrate with Sage 200 back-office data, pricing and automation?

 

PROBLEM

Incorrect pricing levels and control

Are you currently selling your audio visual equipment at the right prices online?

How do you keep pricing levels accurate and matching your Sage 200 prices? Do you manually input these prices once or twice a day?

Or even more regularly as sales season approaches?

Is it manageable anymore? Can you cope with your WooCommerce Audio Visual gear store growth?

How much time and resources do you spend a day, week and month?

Are you actually sure that your online prices are correct?

SOLUTION

Automate your business and grow faster

Automate and streamline your order processing, stock levels control and product management.

Save time manually updating stock and price

Never sell at the incorrect price and out of stock items

Online orders are automatically raised in Sage 200

No more orders manually keying in and errors

Auto capture order delivery, contact, shipping and notes

Reduce order to dispatch times and costs

Dispatch your orders to your customers faster and easily

Eliminate repetitive data entry

Avoid human errors associated with monotonous and tedious data input

Improve productivity and output

Increase your production and grow your business capacity

Reduce operational overheads

Become more efficient in the day-to-day running of your business

Avoid the need to hire more staff

Automation reduces the need to hire more staff for menial tasks

Increase your decision making

Boost decision making by increasing WooCommerce data visibility

Our Features

Business Processing and Automation

We design, create and manage your processing workflow to match your unique business operations. 

The workflows can vary from simple tasks such as checking products in stock status to complex ordering processing workflows.

Contacts

Individual customer contact details including telephone and email

Accounts

Customer account,  company name and main billing address

Products

Products details including SKUs, names and descriptions

Inventory

Stock quantities of products and stock availability

Pricing

Pricing set on your products and customer price lists.

Sales Orders

Orders placed on WooCommerce website that are raised to Sage 200

Watch

How It Works

Order Management

Orders raised from WooCommerce into Sage 200

Upon an order being placed on WooCommerce, they are automatically raised in Sage200 by the WooCommerce Connector. The order information includes: 

WooCommerce order and order line items

This includes a WooCommerce order reference number and a list of order line items that match your Sage 200 product SKUs.

WooCommerce customer and contact addresses

The connector automatically creates new customer and contact records associated to the order, with billing main address details and a primary contact details record.

WooCommerce discount and delivery charges

Furthermore, item discounts % are applied for each line item. Including discounts/offers managed on your E-commerce store.

Talk With an Expert to Get Started Today!

Need a tailor made solution for your organisation?

Easy Setup

Managed Setup, Installation and Support

We will manage and install the whole integration and automation process between Sage 200 and your WooCommerce platform. Removing all the complexities and hassle for your business.

Test integration on a dedicated test server and store

Automate Sage and WooCommerce live connection

Continuous monitor and reporting on connection tasks

Analyse connector logs to maximise its performance

What They’re Saying

Customer Testimonials

"We decided to use the WooCommerce to Sage200 integration so that orders can be processed easily."

Gee Tee Bulb Company

"The full integration with the ERP system allows for easy management of customer accounts."

Leisuretec Distribution Ltd

Satisfaction Guaranteed

Managed In-house Support

Our expert integration support specialists troubleshoot automation and hosting problems. Reliable support easy to reach. Over 20 years of commercial experience.

Proactive Monitoring

Our team is ready to respond in the event our monitoring flags an issue. We will often fix a problem before you’re even aware.

F.A.Q.

Frequently Asked Questions

What information is synchronised between WooCommerce and Sage 200?

Once the integration between Sage 200 ERP and WooCommerce connector is automated, these is the following information synchronised:

  • Stock
  • Price List
  • VAT Rates
  • Product Title
  • Product Description
  • Sales Orders
  • Customers Details
  • Contact Details
  • Shipping and Billing Addresses

How do my WooCommerce orders and stock synchronise with Sage 200?

We will connect your Sage 200 ERP system and your WooCommerce store by using WooCoommerce API keys.

Once the connection is completed, product, stock, pricing data starts to automatically flow from Sage 200 to WooCommerce, so your website product details is up-to-date.

When customers place orders on your WooCommerce store, these are auto-fetched and raised in Sage 200 by the WooCommerce to Sage 20 connector.

Customers information including main billing address details, contact names, telephones, emails and shipping addresses are also auto-downloaded.

I already have a live WooCommerce store but want to integrate to Sage 200, how can you help me?

This is a very common case – most of our clients already have an existing trading WooCommerce store and want a way to integrate to their Sage 200 ERP.

We will handle all the integration process for you.

We will first set up a copy of your live website on a test server with the actual live product data.

Then, your Sage 200 provider will have to provide us API access to your Sage 200 ERP test database.

Afterwards, we will set up a test Sage 200 WooCommerce connector that points to the new test WooCommerce site to your test Sage 200 database.

This guarantees that when testing the connection and all the workflow tasks between your WooCommerce website and your Sage 200 ERP system work correctly.

For example. we will check if the WooCommerce SKUs codes exist in Sage 200 or if you sell pack sizes we will also test if the stock unit sizes are present.

All this integration tests, will be managed and carried out by us.

Once you and us are happy, that all the integration workflows are working correctly then we will automate the integration between your live Sage 200 ERP database and your live WooCommerce store.

This two stage process guarantees that no disruption happens on your live website until all testing has been completed.

 

What happens once the product data is in WooCommerce from Sage 200?

The Sage 200 to WooCommerce connector will automatically populate your website with the latest product information updated in Sage 200.

After this first step of the integration, you can improve your products with merchandising and marketing materials, activate/delete products in WooCommerce.

The marketing materials include adding images, gallery images, categories, filter tags, product variables, sizes, colours, pack sizes and more.

Why should I use a Sage 200 to WooCommerce integration solution?

By integrating Sage 200 and your WooCommerce store you will automate the synchronisation of data between your ERP system and your WooCommerce platform.

This will mean that you can cut down on staff costs and time spend processing repetitive tasks. Your staff can be focused more on the customer facing duties and increase customer loyalty and potential future revenue.

Dispatch your orders to your customers quickly and easily by managing both online and off-line orders all in your Sage 200 system.

Eliminate human errors when processing manual online orders.

Is the connection between Sage 200 and WooCommerce fully secure?

Yes, it is. The live automated connector between Sage 200 and WooCommerce is hosted on a secure server with an SSL certificate installed. This encrypts the connection, and prevents the interception of data during transmission, which keeps data protected and adds even more benefits on top.

Also, Sage 200 API uses OAuth 2.0. OAuth 2.0 is the industry-standard protocol for authorisation. OAuth 2.0 focuses on client developer simplicity while providing specific authorisation flows for web applications.

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